Frequently asked questions
Here you will find some of the most frequently asked questions concerning this year’s Annual General Meeting of LEONI AG.
If you have any other questions, please contact us at email@example.com.
During the Annual General Meeting, you are welcome to ask your questions at the information desk.
General information and directions
The Annual General Meeting of LEONI AG will take place on Thursday, 16 May 2019 at 10:00 hours (CEST) in the “Frankenhalle” of NürnbergMesse GmbH, Messezentrum (NürnbergConvention Center), 90471 Nuremberg.
Admission to Frankenhalle starts from 9:00 hours (CEST).
The end of the Annual General Meeting cannot be anticipated as this depends on the progress of the meeting and the number of questions asked during it.
Arrival by car
Messezentrum Nuremberg can be reached via the A3, A6, A9 and A73 motorways and is well sign-posted from all directions.
The address you should enter in your navigation system is ‘Karl-Schönleben-Strasse’ or enter the POI ‘Nürnberg Messe’.
Local parking is free of charge. Please have your invitation or entrance ticket to the Annual General Meeting of LEONI AG ready for this purpose.
From 08:30 hours (CEST) on the day of the Annual General Meeting, there will be a shuttle service to take Annual General Meeting participants from the various parking areas to the entrance of Frankenhalle and back again.
Arrival by public transport
You can reach the NürnbergConvention Center with the U1 underground train; the stop is called ‘Messe’. Please note that a travel ticket for local public transport in Nuremberg (VGN) is not included in the entrance ticket.
The entrances to the meeting rooms are barrier-free, thereby also enabling shareholders with restricted mobility to participate in the Annual General Meeting.
In the interest of all participants, we carry out security checks in the entrance area of the Frankenhalle. We therefore ask you to allow a little more time for your arrival.
You are not allowed to take dangerous objects into the assembly area. These will be confiscated for the duration of the meeting. To make things easier for both parties, please do not bring such items with you.
Invitation and registration
Article 14 of the Articles of Association entitles those shareholders of LEONI AG to participate in the Annual General Meeting of LEONI AG and to exercise their rights to ask questions and vote who have registered for the Annual General Meeting by Thursday, 9 May 2019, 24:00 hours (CEST) at the latest and are at the time of the Annual General Meeting recorded in the share register for the shares they registered.
The last day on which invitation documents are dispatched is 2 May 2019. If you have not received an invitation, please contact us by post to Aktionärsservice der LEONI AG, Postfach 1460, 61365 Friedrichsdorf, phone +49 (0) 800 560 0484 from Monday to Friday between 8:00 and 18:00 hours (CEST), fax +49 69 2222-34290 or this e-mail address: firstname.lastname@example.org.
Please register by latest Thursday, 9 May 2019, 24:00 hours (CEST) to participate in the Annual General Meeting. Details are contained in the invitation letter that will be sent to you by post or email from 17 April 2019.
You can also register by post to LEONI AG, Aktionärsservice, Postfach 1460, 61365 Friedrichsdorf or via fax number +49 69 2222-34290 or by email to email@example.com or, subject to its technical availability, electronically from 17 April 2019 via the website at www.leoni.com/en/agm2019/.
Yes. You have the option to register yourself or your representative electronically via the internet. This internet service will be available from 17 April 2019 at www.leoni.com/en/agm2019/. You will receive the shareholder number required for access and your individual access number together with your invitation. You will find more information on the registration and authorisation form as well as on the above-mentioned web page.
If you register via the website, you can have the entrance ticket sent to you by post, print it out yourself or have it sent it to your mobile device.
At the same time as the convening and agenda is published in the Federal Gazette, our web page at www.leoni.com/en/agm2019/ will provide you with the documents to be made accessible, possible shareholder motions as well as other information related to the Annual General Meeting.
Documents to be made accessible will also be available during the Annual General Meeting at the request-to-speak desk.
The current Annual Report can be viewed at www.leoni.com/en/agm2019/ or requested in PDF format via firstname.lastname@example.org. The Annual Report will also be available during the Annual General Meeting at the information desk in the catering area.
The shareholders and shareholder representatives attending the Annual General Meeting will be recorded in the register of participants. Once the chair of the meeting has announced the shares represented at the Annual General Meeting, the electronic register of participants can be viewed at the request-to-speak desk.
Requests to speak, authorisation and instructions, voting
If you wish to speak during the Annual General Meeting with regard to one or several agenda items, please report to the request-to-speak desk in the meeting room. Please register requests for leave to speak as soon as possible. Should you already have prepared questions in writing, we ask you to submit these at the request-to-speak desk. This will make it easier to give a prompt response. Please note, furthermore, that written questions submitted in advance must also be asked orally during the Annual General Meeting.
Shareholders can be represented by a proxy during the Annual General Meeting, e.g. a credit institution, a shareholders’ association or any other third party and have their voting right exercised by such proxy.
It is also possible to give authorisation and instructions to the proxies appointed by LEONI AG, who will be bound by such instructions. The proxies can exercise the voting right only on those points of the agenda on which you have issued explicit and clear instructions. In the absence of such instructions, the proxies will abstain from voting on the respective voting matter. The proxies are obliged to vote as instructed. The proxies shall be restricted to representing shareholders during voting; they will consequently not accept any mandates on requesting leave to speak, on entering an objection against resolutions of the Annual General Meeting or on asking questions or submitting motions.
The form printed on the entrance ticket can be used to grant authorisation and issue instructions where applicable. The completed form must be received by latest Wednesday, 15 May 2019, 24:00 hours (CEST) in paper form, by fax or email at the following address: LEONI AG, Aktionärsservice, Postfach 1460, 61365 Friedrichsdorf or by fax to +49 69 2222-34290 or email to: email@example.com.
Personal attendance of a shareholder or an authorised third party at the Annual General Meeting will automatically revoke any authorisations and instructions issued to the proxies.
Authorisations and instructions can also be issued and revoked on the website at www.leoni.com/en/agm2019/.
On the day of the Annual General Meeting, the internet service will be available on the website, subject to its technical availability, until the end of the general debate. You can furthermore grant, amend or revoke power of proxy and instructions to the proxies by completing the authorisation form printed on the entrance ticket and submitting this at the desks provided for this purpose at Annual General Meeting.
Shareholders with an electronic entrance ticket will additionally receive an authorisation form by email or this will be handed to them at the desks provided for this purpose.
No. Postal voting will not be possible for the 2019 Annual General Meeting.
The voting results are published after the Annual General Meeting on LEONI AG’s website at www.leoni.com/en/agm2019/.
Leaving the Annual General Meeting
If you wish to only temporarily leave the Annual General Meeting, please submit your entrance / AGM ticket at one of the registration desks, where it will be kept for you. If you would like to return to the Annual General Meeting, please contact one of the registration desks. You will then again be registered as in attendance and can resume exercising your shareholder rights.
Should you use an electronic entrance ticket, please show this at one of the registration desks.
If you wish to finally leave the Annual General Meeting before it has ended, we ask you to note the following:
If you wish to authorise another participant to continue exercising your shareholder rights, you will receive an authorisation form at one of the registration desks that we ask you please complete and hand in at one of the desks when leaving the Annual General Meeting. Please pass your entrance / AGM ticket to your proxy. Should you use an electronic entrance ticket, you will also be given an authorisation form as well as a replacement ticket for handover to the proxy.
If you wish to authorise the proxies appointed by LEONI AG to exercise your voting right, please complete the form provided for this purpose on the entrance / AGM ticket and submit it at one of the registration desks. Should you use an electronic entrance ticket, you will also receive an authorisation and instruction form there. Please note that proxies can exercise the voting right on your behalf only on those points of the agenda on which you have issued specific instructions.
If you are not interested in continued representation of your shareholder rights, please hand in your entrance / AGM ticket at one of the registration desks when leaving the Annual General Meeting. The register of participants will then be updated accordingly. If you use an electronic entrance ticket, please also sign out at one of the registration desks.
Should you hold several entrance / AGM tickets, please hand them all in at one of the registration desks.
We will be pleased to look after your items free of charge in the foyer cloakroom. We ask you, however, to check your item before registering and entering the presence area. In particular, we ask you to check larger bags, suitcases, rucksacks and umbrellas.
Please note that smoking is generally prohibited in Frankenhalle. It is permitted only in the marked smoker section in the foyer.
We ask you to switch your mobile off or set it on silent in the meeting room to ensure that the Annual General Meeting is not disrupted.
To avoid disruption to orderly running of the event, video and sound recordings are not permitted during the Annual General Meeting. This also applies to the use of cameras and recording devices in mobile phones and tablets.
The speech given by the CEO of LEONI AG can be accessed live on the internet via LEONI AG’s website at www.leoni.com/en/agm2019/ and will be available there as a recording after the Annual General Meeting. The Annual General Meeting will otherwise not be broadcast or recorded. The cameras and microphones set up in the meeting room serve only to transmit onto the screen, monitors and speakers.