Frequently asked questions
The Executive Board of LEONI AG has decided with the Supervisory Board's approval to hold the Extraordinary General Meeting as a virtual meeting without the physical presence of shareholders or their proxies.
Holding the General Meeting as a virtual General Meeting according to the new statutory provision in Section 118a AktG entails some modifications to the procedure of the Meeting and the exercise of shareholder rights compared to both an in-person General Meeting and the last virtual General Meeting held according to the special legislation in connection with the COVID-19 pandemic.
We therefore ask for particular attention to be paid to the information below, especially with regard to the option of tuning in to the General Meeting by video and audio and to the exercising of voting rights, the right to file motions, the right to submit comments, the right to speak, the right to information and the opportunity to object.
In addition, we have also summarised some questions and answers for you here.
General
The term "virtual General Meeting" refers to a General Meeting without the physical presence of the shareholders and their proxies at the venue. After the possibility of this was initially created due to the COVID-19 pandemic, the legislator has in the meantime established it permanently in the German Stock Corporation Act (AktG).
LEONI AG shareholders or their proxies can use the LEONI AG Investor Portal - accessible at www.leoni.com/aoHV2023 - to participate the General Meeting.
The entire General Meeting will be broadcasted live via the InvestorPortal for duly registered shareholders of LEONI AG or their proxies. Among other things, the InvestorPortal enables shareholders to follow the General Meeting in sound and vision, to exercise their right to speak and to vote in the event that a vote does take place.
A physical participation of the shareholders or their proxies (with the exception of the proxies appointed by the Company) in the virtual General Meeting is excluded.
For further information on the requirements for exercising your shareholder rights, in particular for registering for the General Meeting, please refer to the invitation to the General Meeting at www.leoni.com/aoHV2023.
The General Meeting will be held on Friday, 2 June 2023, starting at 10:00 hours (CEST).
The duration of the General Meeting cannot be reliably predicted, as this depends on the course of the General Meeting.
Those shareholders of LEONI AG who have registered by Friday, 26 May 2023, 24:00 hours (CEST) at the latest and who are entered in the share register for the registered shares at the time of the General Meeting are entitled to participate in the virtual General Meeting by way of electronic connection and to exercise their shareholder rights.
You will find more information on registration in the invitation to the General Meeting at www.leoni.com/aoHV2023.
Please register to attend the General Meeting no later than midnight (CEST) on Friday, 26 May 2023. Details can be found in the invitation letter, which was sent to you by post or e-mail from 4 May 2023.
You can register in several ways. Subject to the technical availability of the website, you can register electronically via the Internet in the InvestorPortal from 3 May 2023 at www.leoni.com/aoHV2023.
You can also register by post at the address LEONI AG, c/o Computershare Operations Center, 80249 Munich. Furthermore, you can send an e-mail to the e-mail address anmeldestelle@computershare.de.
The last batch of invitation documents will be sent out on 12 May 2023. If you are a shareholder but have not received an invitation, please contact the Shareholder's Service by calling +49 (0) 89 30903-6330, Monday to Friday (public holidays excepted) between 9:00 a.m. and 5:00 p.m. (CEST). The Service can also be contacted by email (anmeldestelle@computershare.de).
Shareholders who are registered in the Company's share register no later than at the beginning of the 21st day prior to the General Meeting (Friday, 12 May 2023, 0:00 hours (CEST)) will receive the login details required for the InvestorPortal (shareholder number and personal login number) without prior demand together with the registration documents.
If shareholders do not receive the login details and the registration documents without prior demand – for instance because they are not yet registered in the share register on the date relevant for the dispatch thereof – the login details and the registration documents will be sent to the relevant shareholders upon request. Such a request is to be sent to the registration address stated below.
Shareholders who have already registered for the InvestorPortal in previous years can use their shareholder numbers that they will receive with the registration documents as well as the login password they have chosen themselves to register.
Subject to technical availability, the InvestorPortal will be open to shareholders and their proxies from Wednesday, 3 May 2023.
In the event that votes do take place at the General Meeting, the InvestorPortal is also available to shareholders for, besides registration, granting authorisations and giving instructions to the proxies designated by the Company as well as for postal voting in electronic form.
LEONI AG
c/o Computershare Operations Center
80249 München
Or via email: anmeldestelle@computershare.de
An explanation of the rights of shareholders in connection with the General Meeting can be found at www.leoni.com/aoHV2023.
At the General Meeting, shareholders and their proxies duly registered for the General Meeting and tuned in to it electronically have a right to speak by way of video communication. As part of their speech, shareholders may submit motions and nominations pursuant to Section 118a (1) sentence 2 no. 3 AktG as well as all types of requests for information pursuant to Section 131 AktG.
Requests to speak must be submitted via the InvestorPortal during the General Meeting when called by the chairperson. The chairperson will give more detailed information during the General Meeting regarding the procedure for requests to speak and their granting.
The Company reserves the right to check the proper functioning of the video communication between the shareholder and the Company during the General Meeting and prior to that shareholder's turn to speak and will refuse the right to speak if a properly functioning connection cannot be ensured. The minimum technical requirements for being permitted to speak via live video are therefore a web-enabled device equipped with a camera and microphone and a stable internet connection. Tips on how to optimise the proper functioning of video communication can be found at https://www.leoni.com/aoHV2023.
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Further questions
For further questions feel free to contact LEONI AG’s shareholder service on
+49 (0) 89 30903-6330
from Monday to Friday (except holidays) between 9:00 am and 5:00 pm (CEST).
You can also reach the shareholder service by email via investorportal@computershare.de.